It is of vital importance for businesses today to protect their sensitive internal information. Increasingly a lot of information is being stored on computers but a lot of information that is sensitive to your business is still available on paper. Simply throwing away such important documents is not enough as this exposes your business information. One way to eliminate this risk is through the use of a paper shredder. It is of vital importance for businesses today to protect their sensitive internal information. Increasingly a lot of information is being stored on computers but a lot of information that is sensitive to your business is still available on paper. Simply throwing away such important documents is not enough as this exposes your business information. One way to eliminate this risk is through the use of a shredder.
Buying a paper shredder is important in today’s modern workplace but it is important to realize what type of shredder you need. Buying the right paper shredder also requires that you are familiar with the various types that are available on the shredder market. This will help you get a shredder that is perfect for your office’s shredding needs.
5 Benefits of Buying a Paper Shredder for Your Business
1. Document Security
Document security is the main reason you should buy a shredder. Paper shredders can keep the information on private documents, credit cards, tapes and bank statements safe.
2. Increased Protection
A paper shredder eliminates the hassle of hiring reliable third parties to shred-off and secure your confidential information for the sensitive task and increased security with the on-premise shredding of waste.
3. Reduced Waste
Paper shredders help reduce the size of your paper waste by shredding paper into very small and compressed strips or confetti pieces. These small strips need a lot less space and can be broken down easily.
4. Enhanced Waste Management
Buy a paper shredder that suits your office needs and fits your budget. The price of paper shredders varies from simple shredders to complex high-security machines. You can find the best shredder machine within your budget to maximize your return on investment and make it cost-effective.
5. Environmental Friendliness
Shredding your paper also gives you more options on how to deal with your paper waste. Offices that ship items can opt to cushion their products with shredded paper instead of Styrofoam. Shredding paper also helps to reduce the volume of paper waste.
Choosing the Right Paper Shredder for You
Even though you understand how important having a paper shredder in your office is, it can be a challenge finding the right one. You have to make a rough estimate on how many sheets of paper your office is likely to shred a day, how much a single person can shred and how much your staff is planning on shredding. Knowing the varieties and capabilities of all shredders on the market helps a lot.
4 Factors to Keep in Mind While Selecting Your Paper Shredder
You can group paper shredders according to the type of cut they produce. The type of shredder cut will depend on how sensitive the information on your documents is. Wide strip cuts are good for simply destroying paper waste but can’t be used for destroying sensitive documents the way that micro-cuts can.
2. Security Level
Paper shredders are rated by the level of security they offer, this is in regard to the type of cut they produce. Level 3 is mandatory for protecting a business. The smaller the cut the higher the security level goes. The widest strips-cuts are Level 1, mid-level strip cuts are Level 2, and the thinnest strip-cuts are Level 3, and micro-cuts give Level 4 security.
Capacity levels of shredders tend to vary so it is crucial that you acquire a shredder that matches your office requirements. The manufacturers tend to describe power in different ways. You can use horsepower as a good indicator of its power as the more horsepower it has the more power it has. You can instill good shredding office practices by observing the manufacturers guidelines of your shredder’s daily capacity.
4. Other Features
Some shredders also have a range of other features that make your office people’s lives easier. An auto-feeder enables you to place numerous sheets on a tray which will automatically get fed into the shredder without anyone having to be present. Some shredders have a slot which is specially designed for CDs and DVDs. A paper jam indicator also helps you fix the jamming problem. A great safety feature is a sensor that turns the motor off if it detects an unfamiliar object in the paper-feeding slot.
Every office needs a shredder nowadays as it increases the security of your business, helps protect your clients and makes your office run better by cutting up sensitive information. Having a shredder will also help you save a lot of money as hiring a mobile shredding service to visit your office is more expensive. You can combine your knowledge of your office and its requirements with your knowledge of shredders to procure a shredder that is best suited to your office. For more information about choosing your paper shredder, please contact our professionals at Compactor Management Company today!